Running a business means you have to keep a handle on lots of moving parts. To make this as easy as possible you need a business hub.
We all have times when we feel like we are losing our grip and things get messy. This makes us feel as if we’re failing and generally like a hot mess.
Not a great feeling!
Just remember that this feeling is a result of action. A sign that you’re actually doing something and moving forward. So don’t beat yourself up too bad.
It’s just important to manage the chaos so it doesn’t take over.
The way I deal with the mess and chaos in my business is by creating a business hub. This doesn’t eliminate all my messy moments, but it does help me stay in control (most of the time!).
So I’m going to share a step by step guide to setting up your own business hub.
Where you create your business hub?
There are a few options, but I would recommend Asana, Trello, Evernote or Google Drive. All of these tools are free or have free options.
The first thing you need to do is to create the main sections of your business. For me, it’s; The Inner Circle, Socially Savvy, Courses, Admin, Finance, Education, Products, Outreach/Exposure, Content.
Inside each of the sections you need to break them down further. For example, Content is broken down into posts, emails, social media, launches.
Within each section you will have a task list for any repeatable tasks, templates and any other relevant documents.
How do you start?
First, grab something to make notes and think about the core aspects to your business. What makes up your business?
Then within each core write down all the tasks that fall under this topic. This main list in each component of your business will be the tasks you need to do in order for your business to run.
This list can help you stay focused and you can also use it to create a procedures manual when you hire any staff.
For example, in the Content core you might have;
- Blog post creation
- Video creation
- Social media creation
- Emails
Then taking the blog post creation aspect, you would then the task list for creating a blog post would look like this;
- Plan content
- Research post
- Outline post
- Write post
- Edit/proof-read
- SEO post
- Create and add post graphics
- Create social media graphics
- Schedule social media
Say you do a free 5 day challenge, I would store all of the emails and social media posts, templates in the folder, so next time I run a challenge, I don’t have to start from scratch or try to find all the bits scattered on different platforms.
So within each core there will be your task list, any procedures and other documents that fall into this category.
You might do most of these tasks without referring to the lists, but the checklist will be there if things start to get chaotic. They can help focus you on what you need to do.
A business hub will help you organise your business. Feel in control and save you time, which you can then spend on growing your business.
Where will you house your business hub? Asana, Trello, Google Drive? I’d love to know.
